Edition:
January 23, 2009
Public Notices - DBA Info • CONTACT
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The meeting opened with a special plaque of appreciation presented to Jim Magill on behalf of the POA. Director Kestell presented the plaque, thanking Jim for being a personal friend and confidente and praising him for his years of service on POA Committees and as president of the Men’s Golf Club, among other contributions. In particular, Guy thanked Jim for his recent donation of a large-screen TV to the Country Club.
After this presentation, Directors provided reports from the various POA Committees on which they serve as liaisons; the floor was then opened to Oral Communications. A summary can be found on Page A-5.
Political signs in Community Setback
In order to have a clear policy on the placement of political signs in the Community Setback during elections, the Board of Directors is reviewing the following policy; members have 60 days to comment because there are not 30 days (minimum requirement) between this meeting and the next:
“A resident may temporarily place political signs in that portion of the Community Setback that lies between their front lot line and the adjacent street, subject to compliance with the following provisions. Political signs can only be placed in the Community Setback in the 60-day period prior to an election in accordance with the following requirements. No sign may be more than 9 sq. ft., and the top of the sign may not extend more than 3 ft. above grade. The sign may not extend beyond the back of the curb. The sign must have its own stake and shall not be affixed to any improvement. Balloons, streamers and similar material may not be added to the sign. Non-conforming signs may be removed from the Community Setback by the Association.”
Golf Course outside memberships
While researching ways to generate additional revenue for the Association, Directors are contemplating the possibility of allowing a limited number of memberships at the Golf Course for people living outside Canyon Lake. Members have almost 60 days to comment on proposed modifications to the Golf Course Operations Policy. The policy is printed here, with modifications printed in bold face:
“Preamble: This policy has been adopted by the Board of Directors, upon the recommendation of the Golf Committee, to provide for orderly operation of golfing activities and to ensure that all Canyon Lake property owners and their guests have first priority. This policy recognizes the fact that member competition exists for preferred starting times and attempts to address the problem equitably.
“Major holidays and/or holiday weekends are determined annually and posted in the Golf Shop for advanced notification of exceptions to normal operating procedures. Any reference to the Golf Professional includes the Golf Professional and his designees.
For purposes of clarification of the Golf Course Operations Policy, Golf Course use privileges are extended to the following:
“Prime Member and Associate Members: Associate members as herein defined, include a long-term lessee (lease of one year or more) who possesses recreational use rights as defined in Rules and Regulations of the Property Owners CLPOA under leases.
“Use privileges – Defined: Members in Good Standing (prime members/associate members are hereinafter identified as members) and lessees with privileges are allowed daily use of the golf Course and related facilities in accordance with hours procedures and restrictions, as stated in these rules.
“Outside Golf Memberships: A Maximum of 50 Outside Golf Memberships are available to non-members of the Canyon Lake Property Owners Association pursuant to the Associations Revocable Membership Agreement. An outside Golf Member in compliance with these rules and all provisions of his/her Revocable Golf Membership Agreement shall also be considered a Member in Good Standing for purposes of Golf Course and Country Club facilities use only. No other privileges are afforded to outside Golf Members.
“Annual Golf Privileges: The total number of outside Annual Revocable Golf Membership Agreements shall not exceed 50 members. The Board shall establish the terms under which annual golf privilege agreements may be offered from time to time to various member categories.
“Guests of Members Limitations: Member must be a Member in Good Standing in order to extend Golf Course use privileges to guests. Maximum number of guests per member is four at any one time. (Exception: Ref I., B., 2) The Golf Professional may schedule member-sponsored coordinated groups of 12 or more.
Reciprocal Play (non-members: Defined as persons who are members of other private golf courses where reciprocal play privileges are extended.
1. Appropriate fees shall be satisfied on individual cash basis only.
2. At time of play, individuals shall show proof of current membership of said golf entity.
3. Reservations.
Non-member: The Golf Course is closed to outside play with the following exceptions:
1. Guests of members.
2. Reciprocal play.
3. Sanctioned tournament play.
4. Member-sponsored/coordinated organized play.
5. Non-members with an approved CLPOA Annual Revocable Golf Membership Agreement.
Anti-Solicitation Policy
After giving members 60 days to comment on a proposed amendment to the Anti-Solicitation Policy that would have allowed members and residents to engage in door-to-door solicitation, Board members voted 4-0 (Director McCoy absent) to reject the amendment. Door-to-door solicitation by any persons will continue to be prohibited in the community.
Loud Noise Rule
In order to assist with ongoing issues relating to “loud noise” and member disturbances, Directors voted 4-0 (Director McCoy absent) to adopt the Loud Noise Rule that follows. (Members had 60 days to comment on this proposal.) This rules provides a lesser fine schedule than what is imposed by the Public Nuisance Rule:
“13. Noxious and/or offensive conduct by residents and/or their guests shall subject the Prime Member to fines or other disciplinary action. Noxious and/or offensive conduct shall include, but not be limited to, the following:
“a) Unreasonably Loud Noise – loud noises on common area or emanating from any lot that unreasonably interferes with other residents’ use of the common area or the quiet enjoyment of residents. Any violation of this rule may result in the following fines:
First offense: $100
Second offense: $200
Third offense: $400
“The progressive fines are applicable to any repeat violations within 90 days of the first offense.
“b) Aggravated Nuisance – Aggravated nuisance includes, but is not limited to, the following misconduct:
“i) Unreasonably loud noise with aggravating circumstances, such as the late hour of the occurrence, multiple persons or properties impacted by the noise or an extended duration of the noise that unreasonably interferes with use of common area or the quiet enjoyment of residents. Example: Unreasonably loud band practice in a closed garage in the early evening might be cited under Rule 13a; a party with a band playing outdoors at midnight would be subject to citation under Rule 13b(i).
“ii) Use of profane or vulgar language on any common area or lot that unreasonably interferes with residents’ use of the common area or the quiet enjoyment of residents, or the use of offensive language that is inherently likely to provoke an immediate violent reaction.
“iii) Fighting or brawling on any common area.
“iv) Fighting on any residential lot in a manner that unreasonably interferes with the quiet enjoyment of other resident(s). Conduct determined to be an aggravated nuisance may result in the following fines:
First offense: $500
Second offense: $1,000
Third offense: $1,500
“The progressive fines are applicable to any repeat violations within one year of the first offense.
“Nothing herein prohibits the Association from pursuing any other remedies authorized by law, including legal action, if the Board of Directors considers such action(s) appropriate.
“Please note: not every annoyance or disturbance by a neighbor constitutes a rule violation. People who live in organized communities must, of necessity, suffer some inconvenience and annoyance from their neighbors. This rule is intended to prohibit substantial and unreasonable interference with quiet enjoyment.”
Revised Board meeting schedule
In a vote of 3-1 (Director McCoy absent, Director Johnston objecting), Board members voted to accept a revised Board schedule that eliminates Community Forum, but keeps the regular monthly meeting on the third Tuesday of each month.
This vote came after Directors Bonner, Kestell and Ehrenkranz expressed their desire to have a Community Forum, though not as it is currently structured. Randy suggested that a Board member accompany each POA staff member who holds open house on Wednesdays. This could be done on the first Wednesday of the month. Guy suggested that a true community forum should include all entities – POA Board, POA senior staff, City Council and City senior staff – as often as once a quarter. It could have an agenda and be held at the Lodge if a large crowd was expected.
Committee appointments
In order to fill vacancies on POA Committees, the Board voted to appoint Jim Magill to the Fairway Estates Committee, Steve Hipsak to the Lake and Marina Committee and Stanley Hase to the Equestrian Committee.
Gault Field repairs
With several sections of fence around Gault Field in need of repair and/or replacement, three vendors provided estimates on adding a bottom rail to all outfield fencing and replacing all stretched material. The Board voted 4-0 (Director McCoy absent) to authorize the General Manager to enter into an agreement with All American Fence of Murrieta in an amount not to exceed $23,877, including tax. Funding will be drawn from the Repair and Replacement Fund.
Pool drain modifications
In December 2007, President Bush signed into law the Virginia Graeme Baker Pool and Spa Safety Act. The law mandates that public swimming pools and spas be equipped with anti-entrapment main drain covers that comply with a federal performance standard. In addition to the anti-entrapment main drain covers, any swimming pool or spa, which is constructed with a single main drain must be equipped with a device or system designed to prevent entrapment.
To ensure the Lodge Pool is up to code and complies with these requirements, the Board voted 4-0 (Director McCoy absent) to authorize the General Manager to enter into an agreement with Breeze Pool Services, Inc. of Murrieta for modifications to the Pool drains and suction lines, combined with plastering work that would have to be done in the near future, in an amount not to exceed $27,781, including tax. Funding will be drawn from the Repair and Replacement Fund.
Smoking Ban
In November, the Parks and Beaches Committee proposed a smoking ban for beaches and common areas and members were given 60 days to comment on the proposal. At Tuesday’s meeting, the motion failed after receiving only two yes votes from Directors Johnston and Kestell. Directors Ehrenkranz and Bonner objected to the ban on the grounds it would be difficult to enforce. They asked that the proposal be rewritten. Director McCoy was absent.
Liens for November, December
In accordance with Civil Code 1367.1 in order to secure debt owed to the Association, the Board authorized Corporate Counsel, the General Manager or appropriate personnel to record liens against 181 assessor parcel numbers in the community. Members receiving liens are charged a $300 fee to cover the direct cost of filing a lien.
Golf Course Saturday Play
In order to generate more income from Saturday tee times on the Golf Course, the Finance Committee has proposed modifications to the Rules and Regulations as they pertain to Saturday Play. Specifically, the Finance Committee recommended that the Early Birds/Lady Birds be eliminated on Saturday mornings and that the same open play policy be established for Saturday as is used for Sunday.
Rather than eliminate Early Bird/Lady Bird play, Board members agreed there should be a way for Golf Pro Dave Lindeman to work with these groups to come up with a more efficient approach to Saturday morning play that would open up earlier tee times to the public. Representing Early Birds, Mike Cannavino believes this solution deserves a try and three or four months to work it out. Jack Wamsley of the Finance Committee agreed.
More Golf Course modifications
Staff is seeking direction from Board members on what to do with Tuesday and Wednesday mornings on the Golf Course related to club play and shotgun starts. Later start times have been affecting the ability to sell afternoon play as well as food sales for breakfast and lunch in the Country Club Restaurant.
Staff has been seeking the opinions of the Men’s/Women’s Golf Clubs, who are not opposed to an 8 a.m. start time. Staff is therefore recommending the following shotgun start times for Tuesday and Wednesday club play:
• In accordance with Daylight Savings Time from the 2nd Sunday in March to the 1st Sunday in November, the designated start time for Tuesday and Wednesday morning shotgun play will be 7:30 a.m.
• In accordance with Standard Time from the 1st Sunday in November to the 2nd Sunday in March, the designated start time for Tuesday and Wednesday morning shotgun play will be 8 a.m.
Staff also is asking the Board for direction on placement of foursomes for shotgun starts and the possibility of doubling up groups on specific holes. The options would allow the Golf Pro to schedule tee times in the afternoon that could complete a full 18 holes regardless of the time of year, assuming shotguns start by 8 a.m.
Kestell feels the Board is being asked to make a decision that should belong to Golf Pro Dave Lindeman and the Men’s and Women’s Golf Clubs. He sees no need for the Board to get involved. Brenda Adams commented that during the winter months, women’s play drops off. She says the women are willing to cooperate to help the cause of maximizing revenue.
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